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Town Clerk

Show All Answers

1. How much is a dog license?

Unaltered, Male or Female - $10
Spayed or Neutered (Veterinarian Proof required) - $6
Dogs must have proof of current rabies in order to be licensed.

2. Do you process passports?

No, the Clerk’s Office is no longer processing U.S. Passports. The closest Passport Stations are the Post Offices in Burlington, Bedford, Woburn or Lowell. For more information see the U.S. Dept. of State’s website.

U.S. Dept. of State

3. What forms of payment do you accept?

We accept cash or check only.

4. What are your hours of operation?

Our business hours are Monday through Friday, 8:30 a.m. until 4:00 p.m.

5. How do I get a Business Certificate?

You can download the form from the link below or pick one up in the Clerk's Office at Town Hall. Bring the completed form to the Clerk’s Office to be filed. There is a $30.00 filing fee and it is good for 4 years.

Download the forms here

6. Do you have Notary Services?

Yes, there are two notaries in the clerk’s office. Notary services are available Monday through Friday, 8:30 until 3:30 p.m. Please bring a picture I.D. and do not sign the document until in front of the Notary. There is a $2.00 fee for the 1st 3 pages and $1.00 for every additional page.

7. How can I obtain vital records (e.g. birth certificates and death certificates?

• You can request in person or via the mail


• Certified copies are $10.00 each


• We accept cash or check


• Vital records before 1900 are considered “genealogy research” costing $10.00 and then $10.00 for a certified copy


• Vital records are kept in the resident community, occurrence community and Boston Vital Records.


• Vital records do not cross state lines (if a birth or death happened out of state-we would never receive the record)

8. Are marriage intentions taken in the Town Clerk's Office ?

Yes, marriage intentions taken in the Town Clerk’s Office 8:30-3:30

• $20.00 filing fee and $10.00 per certified copy after marriage
• Both parties must be present with a Birth Certificate or Passport
• Applicants under 18 need parental approval

There is a three-day waiting period before picking up the “Certificate of Marriage”. Both parties do not need to be present to pick-up the license. If wedding is performed by an officiant other than a clergy or Justice of the Peace, the person performing the service needs to get a Certificate from the Secretary of State’s office to be a “One Day Solemnizer”. More information on this is available at the Secretary of State’s website below. We can supply a list of the local Justices of the Peace if needed. Wherever the couple applies for the Marriage License, that is where they will always get a certified copy, it doesn’t move around with you.

Secretary of State's website

9. How do I become a Town Meeting Member?

Any registered voter in town can run for a Town Meeting seat. Nomination papers are available at the Town Clerk’s Office after the first of the year. A prospective candidate must obtain the signatures of at least ten (10) registered voters from their respective precinct only.

10. How do I get an absentee ballot?

Forms are on line and can be reached at the link below. They must be requested by a family member or the voter. Applications have to be for the year of the elections.

Forms can be found here

11. How do I register to vote?

You can register to vote in many ways:

• Register in person at the Board of Registrar’s Office.


• Register online through the Secretary of State's website.


• Register by mail using the Mail-In Voter Registration Form.


• Register through the DMV or other state office.

MA Secretary of State's Online Voter Registration

12. How often do I need to register to vote?

If you remain active by completing the annual census and/or voting in elections, you will only need to re-register if you move out of town.

13. Can I register using my P.O. Box?

When registering to vote you are asked for the “Address where you live now” (this is your actual street address) and the “Address where you receive mail” (A P.O. Box should be listed as your mailing address). It is necessary to provide your actual street address in order to be assigned a precinct.

14. When I went to vote, why was my name on the Inactive Voter list?

A town census is conducted annually. If you do not sign and return the census, your name is automatically put on the inactive list.

15. Can I vote if my name is on the Inactive Voter List:

Yes. You will need to complete and “Affirmation of Current and Continuous Residence” form at the polls and provide proof of current address.

16. How do I get put back on the Active Voter List?

You will be put back on the Active Voter List by signing and returning the census, voting in an election, signing nomination papers or petitions, or changing your voting status (party, name, address).

17. How do I change my voter registration?

You may change your name, address or party in person, by mail, online or through the DMV.

18. Can I change my voter registration on the census?

You may only change your name or address on the census. Political party cannot be changed on the census.

19. Can I register to vote before I turn 18?

You can register to vote if you will be 18 years of age on or before Election Day.

20. Where do I vote?

Voting in Billerica is done at one of the six elementary schools. Residents are divided into one of twelve precincts based on their current residence. If you are unsure of your voting location, call the Board of Registrar’s Office at 978-671-0926.